4. Purpose of personal data processing and basis for processing
Category of data subjects: Individuals visiting workinfinland.fi and using available services
Data can be utilized for:
Arranging events where international talents may participate. Basis for processing: contract, data controller’s legitimate interest
Publishing and distributing newsletters and other information to the international talents. Basis for processing: contract, data controller’s legitimate interest & consent
Asking feedback from our service. Basis for processing: legitimate interest
Note: Workinfinland.fi website may also include links to questionnaires, invitations or other information that may involve your actions. They may be initiated by other organizations who provide content and services via the website, and where this privacy statement does not apply. In case your personal data is collected, reference is made to the relevant privacy statement.
Processing tasks may be outsourced to third party service providers in accordance with the data protection legislation and the boundaries imposed by same.
5. Data content of register
For example, the following type of information regarding the data subject may be stored:
Name of person
Home country or region
Interest in Finland (study or work)
If the data is collected in order to arrange events, we may also:
ask details related to the technical arrangements of the events such as dietary preferences
we may take pictures or use recording in the events
In order to run the website visitfinland.com, we may process technical information on the visitor’s use of the site, such as the time of the use and IP Address.
7. Personal data retention period
Information shall be erased periodically, at least every 3 years, provided that there is no longer any need to process the event information.
Information concerning practical arrangements provided for the purposes of event arrangements (such as food preferences shall be erased once there is no longer any need to process the event information.
The erasing shall take place by means of deleting the information in its entirety, by rendering the data passive so that the data are no longer processed and access to the data is restricted, by means of encrypting or overwriting.
9. Regular disclosures of information and recipient categories
Information may be disclosed within the framework of the Act on Innovaatiorahoituskeskus Business Finland and Business Finland Oy (1146/2017) to Innovaatiorahoituskeskus Business Finland.
Data may be disclosed to Business Finland’s co-operation partners for non-commercial purposes, for the purpose of arranging events and for sending out various event/visit invitations, based on your prior consent.
10. Transfer of data outside of the EU or EEA
Personal data may be transferred outside of the European Union or the European Economic Area in accordance with the data protection legislation and within the boundaries imposed by same. If no decision regarding an adequate level of data protection has been issued in relation to the target country, the transfer shall occur by means of employing the standard clauses approved by the European Commission.
The data controller may transfer personal data outside of the EU and the European Economic Area in accordance with the data protection legislation and within the boundaries imposed by same to the employees working in the data controller’s own oversees network, to the data controller’s subsidiaries and subcontractors and to its service providers retained for data processing.
11. Principles for protecting the register
Any material to be retained on paper is stored in locked facilities equipped with access control. The data controller’s personnel have undertaken confidentiality obligations.
Data to be processed electronically
Personnel access to the electronic data content of the register has been protected with personal user IDs and passwords. Utilization of some of the data content of the register has been restricted to a limited group of users. The environment has been protected with appropriate firewalls and other technical safeguards.
The purpose of the above-mentioned measures is to secure the confidentiality, availability and integrity of the personal data to be stored in the register, as well as the implementation of data subjects’ rights.
12. Automated decision-making
The information in the register shall not be utilized for decision-making entailing legal effects for the person and that is based on automated data processing, such as profiling.
13. Data subject’s right to object to the processing of personal data
The data subject shall have the right, in connection with their personal specific circumstances, to object to profiling pertaining to themselves and to other processing measures directed by the data controller at the data subject’s personal data to the extent the data processing is based upon the data processor’s legitimate interests.
14. Data subject’s right to object to direct marketing
The data subject may issue the data controller consents or prohibitions pertaining to direct marketing on a channel-specific basis, including profiling taking place for direct marketing purposes.
15. Other data subject’s rights pertaining to the processing of person
Data subject’s right to obtain access to the information (Right of Access)
Data subject’s right to require the rectification or erasure of data or restriction of processing
To the extent the data subject is able to act for themselves, the data subject shall, without any undue delay, after becoming aware of the error, or, having detected the error themselves, rectify, erase or supplement any piece of information found in the register being contrary to the purpose of the register, erroneous, unnecessary, deficient or outdated.
The data subject shall also have the right to require the data controller to restrict the processing of their personal data, for instance in circumstances where the data subject is awaiting the data controller’s response to their request regarding the correction or erasure of their personal data.
Data subject’s right to cancel consent
The data subject's right to transfer data from one system to another
Insofar as the data subject have themselves submitted information to the register and the data is processed on the basis of the consent given by the data subject, the data subject has the right to receive such information in machine-readable form and the right to transfer this information to another data controller.
Data subject’s right to lodge a complaint with the supervisory authority.
The data subject shall have the right to lodge a complaint with the competent supervisory authority, if the data controller has not complied with the applicable data protection regulation in its operations.
In all questions concerning the processing of personal data and situations related to the exercise of the data subject’s rights, the data subject should contact the data controller. The data subject may exercise their rights by contacting email@example.com.